P & J Leadership Responsibilities

LEADERSHIP RESPONSIBILITIES


CHAIRPERSON:

1. Preside at all meetings of the NEA P&J, the Board of Directors, and the annual Delegate Caucus;
2. Appoint the chairperson and members of all standing and special committees, except as otherwise provided in the bylaws, with the approval of the Board of Directors;
3. Make recommendations to the Board of Directors for interim appointments;
4. Be the spokesperson and official representative for the caucus;
5. Perform all duties usually prescribed for this office and those designated by the Board of Directors;
6. Make appointments to vacated board positions with the approval of the board at the next meeting of the Board of Directors;
7. Shall have organizational and strategic oversight; and
8. With the treasurer, shall approve and make expenditures within the purviews of the annual budget.

VICE CHAIR:
1. Assume all duties and responsibilities of the chairperson upon absent resignation, or inability of the chairperson to perform such duties;
2. Assist regional directors in the fulfillment of their roles, and
3. Serve as vice chair on the Board of Directors.

SECRETARY:
1. Record and keep a record of the proceedings of the meetings of the caucus and Board of Directors;
2. Report such proceedings and reports as stipulated by the caucus or the Board of Directors;
3. Establish and maintain a record of the officers and committee members;
4. Serve as Secretary on the Board of Directors, and
5. Secure and maintain an updated copy of the constitution, bylaws, and standing rules of the NEA P&J Caucus.

TREASURER:
1. Receive, record, and disburse all monies of the caucus;
2. Maintain the financial account of the organization;
3. Make a financial report to each meeting of the Board of Directors, the Delegate Caucus, and such other financial reports as required;
4. Disburse checks and make expenditures within the purviews and spending limits of the annual budget.
5. Recommend the budget to the Board of Directors;
6. Have fundraising oversight, and
7. Serve as treasurer to the Board of Directors.





REGIONAL DIRECTORS:

1. Coordinate activities within his/her region.
2. Conduct an annual meeting at the NEA Regional Conference.
3. Serve on the NEA P&J Caucus Board of Directors.
4. Serve as liaison between the region and the NEA P&J Caucus.
5. Recruit/coordinate memberships in designated regions.
6. Collect, record, and return membership forms collected (white copies only) to membership co-chairs.
7. Send money collected to treasurer – checks only.
8. Disseminate information/materials.
9. Maintain a regional master list.
10. Communicate with membership co-chairs.

DESIGNATED COORDINATORS

MEMBERSHIP CO-CHAIRS:

1. Design, organize, and coordinate membership recruitment.
2. Establish and maintain membership lists.
3. Communicate with regional directors and caucus chair.

FLOOR STRATEGIST:
1. Design and coordinate the floor strategy for the NEA Representative Assembly.
2. Recruit speakers and mike yielders.

NEWSLETTER COORDINATOR:
1. Edit the newsletter.
2. Solicit and write articles.
3. Coordinate the printing and mailing of newsletter to members at least three times a year.

BOOTH COORDINATORS (at RA):
1. Coordinate the exhibition and non-profit booth spaces.
2. Purchase and supply materials.
3. Coordinate the volunteers for staffing the booth.


STATE CONTACTS:

• Disseminate information/materials.
• Collect/Return membership forms and envelopes to regional directors at RA.
• Recruit members.
• Communicate with regional director.

GENERAL MEMBERSHIP:
• Recruit.
• Participate.
• Communicate with caucus.




MEMBERSHIP COLLECTION PROCESS AT NEA RA

Regional Directors:
1. Collect large envelopes from membership co-chairs.
2. Disseminate small envelopes to state contacts.
3. Record information.
4. Save yellow copies for records while white copies go to membership co-chairs.
5. Turn in daily collections to membership co-chairs and/or treasurer.

State Contacts:

1. Turn in daily envelopes to regional directors.
2. Inform directors of any concerns, etc.

Booth Coordinators:
1. Collect membership forms/record method of payment.
2. Place in the regional envelopes.
3. Turn in to co-chairs and/or treasurer.



FLOOR STRATEGIST DUTIES AT RA:

1. Ask the NEA copy room to make several copies (10-20+) of this document (2 sides, 1 sheet) and collect names for each microphone. (If there aren't 40, deletions or additions can be made either electronically or with white out or pen/pencil before you make this first set.)
2. After each mike has a yielder, make enough copies of that one for each issue for which we'll be doing floor strategy.
3. Circle the appropriate category and fill in its number and the names of the maker, seconder, and additional speakers.
4. Make about 50+ copies of each of these to distribute to each mike yielder, the speakers, and others helping with floor strategy.